Six sessions. Six concrete outputs. One operational change.
Each session produces something you take back to your business and use immediately. By the end, you have a complete delegation system built from your actual tasks, your actual team, and your actual conversations.
What you build across six weeks
Detailed program structure
Each session has a specific focus, a set of activities, and a concrete output you leave with.
You arrive with your week's calendar and task list. During the session, you build a structured inventory of every task you personally handle — using a categorization framework that distinguishes operational tasks from relational ones, recurring from one-off, and high-stakes from routine. You also begin to annotate each task: why it stayed with you, whether it's genuinely yours to keep, and what would need to be true for you to hand it off.
Session Output: A complete, categorized inventory of your personal task load with initial delegation candidacy ratings and blocking factors identified for each item.
Working from your session one inventory, you make specific decisions: which tasks move, to whom, with what authority, and by when. You learn to write a delegation brief — a one-page document that defines scope, expected output, decision authority, and escalation criteria clearly enough that both parties know what success looks like. You leave with at least three fully written delegation briefs ready for the handover conversations in the following weeks.
Session Output: A delegation assignment map with specific task-to-person matches, plus written delegation briefs for the first three tasks you'll hand off.
This session is structured around practice. Working in pairs with other program participants, you role-play the handover conversations for your actual delegation scenarios. The facilitator observes and provides specific feedback on clarity, completeness of scope communication, and whether the transfer of authority is explicit. Between sessions two and three, participants are expected to have had at least one real handover conversation with their team — session three reviews what happened and adjusts the approach.
Session Output: Practiced handover conversation scripts for each of your delegation candidates, plus a review of any real conversations already completed and adjustments based on what happened.
With several delegations now active, the focus shifts to visibility. You design a follow-up system calibrated to your specific delegations: checkpoint frequency, format (brief check-in, written update, or review meeting), escalation criteria, and what information you actually need versus what you're checking out of anxiety. The system is designed to be as lightweight as possible while giving you genuine confidence that delegated work is on track.
Session Output: A personal follow-up system with defined checkpoints for each active delegation, agreed escalation criteria, and a simple tracking structure you can maintain in under 30 minutes per week.
By this point, participants have been running active delegations for three to four weeks. Real things have happened. This session is a structured debrief: each participant presents their active delegations and what's happened with each one. The group and facilitator work through diagnosis — why specific handoffs are struggling, what the root cause is (scope issue, conversation gap, system failure, or capability gap), and what specific adjustment addresses it. No delegation is abandoned here; they're fixed.
Session Output: A reviewed and adjusted delegation portfolio with documented changes to scope, authority, or follow-up for each active delegation, plus a diagnosis framework you can apply independently going forward.
The final session has a milestone to verify: each participant should have experienced at least one week where the business operated without them as the central decision point. We document the complete system built over six weeks, identify what's working and what needs continued attention, and map the next tier of delegations that are now possible. Each participant leaves with a self-sustaining maintenance plan and a clear picture of what comes next.
Session Output: A complete documented delegation system, a maintenance plan for ongoing operation, and a next-layer delegation roadmap for the 90 days following the program.
The work happens in your business, not just in the room
Each session ends with a specific assignment. The real learning happens when you apply it with your actual team.
Immediate Application
Every session produces something you apply in your business before the next one. Handover conversations, follow-up check-ins, delegation briefs — these happen in the real world, not in a classroom.
Weekly Observation Log
Between sessions, you keep a brief log of what happened with your active delegations — what worked, what created friction, what questions came up. This becomes the material for the next session.
Peer Exchange
Program participants share a channel for questions and observations between sessions. When something unexpected happens with a delegation, you're not waiting a week to get input — the group is available.
How each session is structured
Sessions run approximately two hours each. The format is consistent: a brief review of what happened since the last session, the main practical work of the current session, and a clear assignment for the week ahead.
Review (20 min): What happened with last week's assignment. What worked, what didn't, what questions came up.
Core Work (80 min): The main practical activity of the session — mapping, writing, practicing, designing, or reviewing.
Assignment (20 min): Clear definition of what you'll do in your business before the next session, and what you'll observe and report back.
Group Size: Sessions run with small groups to ensure each participant gets meaningful time on their specific situation. The group dynamic is part of the learning — hearing how others handle similar challenges is directly applicable.
